Ontario Student Records (OSR) and Transcripts (OST)

Ontario Student Record

The Ontario Ministry of Education, under the authority of the Education Act of Ontario requires that each school maintain a record of basic information for each student registered in the school called an Ontario Student Record (OSR). The OSR is the official school record for a student.

The OSR contains:

  • Achievement results;
  • Credits earned;
  • Diploma requirements completed; and
  • Other information important to the education of the student.

Students and their parents (if the student is not an adult) may examine the contents of the OSR. The Education Act and Freedom of Information Legislation protect these records. The information is used for the purposes of the proper education and well-being of the student and for necessary statistical purposes.

Personal information on this form is collected under the authority of the Education Act, R.S.O. 1990 c.E.2, as amended, and is used for the OSR and administrative purposes. Questions about collection may be directed to the school principal.

Ontario Student Transcript (OST)

At the conclusion of each year, a summary of courses attempted and credits gained is maintained in each student's Ontario Student Transcript (OST).

  • Courses are entered under the common course code.
  • The OST reports the percentage obtained.
  • The OST is available for students and their parents/guardians to see on request.
  • When a student receives his/her diploma or decides to terminate his/her formal schooling, an OST is issued on request.

Full Disclosure

Full disclosure applies to all Grade 11 and 12 courses. Full disclosure means that if a student withdraws from, repeats or fails a Grade 11 or 12 course, it must be recorded on the OST.

  • Repeated Grade 11 and 12 courses both show on the transcript with their recorded mark; however, only one credit is granted and the lower mark has an "R" in the credit column.
  • Failed Grade 11 and 12 courses show on the OST.
  • Withdrawals from Grade 11 and 12 courses show on the OST, if they are dropped five instructional days after the first report card of the semester or later.
  • Withdrawals do not show if they are dropped before the five instructional days following the first report card.

Requests for Transcripts

Complete our request for Ontario transcript (PDF) form and send it to the Student Services via fax (613)756-1783 or email.